Urban Rec COVID-19 UPDATE

August 25, 2020 – December 3rd, 2020 – See BELOW for Sport Specific Guidelines

On August 24th, viaSport British Columbia announced that sport has moved to Phase 3 of the province’s Return to Sport plan. This means that while close physical proximity should continue to be minimized, it is permitted provided these instances are limited in duration and occurrence as much as possible.  Further, these activities should be restricted by placing teams in cohorts (basically divisions or pools) that they will remain in to limit the pool of people that are interacting with each other.

For a full read of viaSport’s Return to Play plan, please click these links:
viaSport Return to Play Guidelines
viaSport Phase 3 Sport Announcement

What does this mean for Urban Rec leagues?
This means that most Urban Rec sports will be able to be played with minimal modifications to the rules governing game-play; however, guidelines around team sizes, entering/leaving facilities, and other non-gameplay aspects of our sports will still be required to be followed in order for us to play as safely as possible!

What will be done to mitigate the risk of being exposed to COVID-19?
With the leagues that we were able to run this summer (softball, soccer, beach volleyball), Urban Rec was able to develop policies and procedures that proved to keep our members safe, while enjoying the sports they love with modified play that followed, if not exceeded, the guidelines of the provincial health authorities.  For our fall leagues, the following measures will be in place (additional measures may be added at Urban Rec’s discretion depending on the venue/league):

  • Weekly health check email with link sent to all team captains participating that evening requiring the form be filled out in advance of play confirming that all participants who are playing that night can truthfully answer “No” to the COVID-19 health check questionnaire.
  • Equipment provided by Urban Rec will be disinfected between games (as well as during games if necessary)
  • Hand sanitizer will be available for participants to use
  • Minimize time at venues for participants:
    • Only permitted in venue within limited time prior to game start
    • Must leave venue promptly when game ends (includes parking lot)
    • No spectators/children will be allowed in the facility
  • Have entrance/exit plan for each venue in order for participants to minimize contact with teams from other game times
  • Participants MUST wear a mask covering their mouth and nose when entering and exiting the venue, as well as going to the washroom.
  • Participants should practice physical distancing as much as possible before, during and after the games.
  • The number of people that a player can come into contact during play will be limited:
    • Teams will have a limit as to how many players/subs can be in attendance at each game (see below for each specific sport)
    • No spectators/children may be on or near the playing surface
    • Players who are not on the playing surface will maintain physical distancing on the sidelines as best as possible
    • No huddles, high-fives, handshakes, etc. between teams and/or teammates
    • Teams will be placed into cohorts (pools or divisions) to begin play and will only participate within the same cohort unless reseeding is necessary
      • Each cohort will be comprised of approximately 4 teams/50 people (6-8 teams/64 max people for volleyball)
    • Should reseeding be necessary, teams will have a 14-day break between games before participating with a new cohort

What types of rule modifications for game play will be in place?
Of course, this depends on the sport, but one universal rule that we want everyone to follow is that while intermittent close physical contact is now permitted, we want everyone to minimize those instances.  Participants who do not adhere to this will face supplemental discipline which can include suspension and/or expulsion.  Regular Urban Rec rules apply for each sport with the following exceptions (additional rule modifications may be made at Urban Rec’s discretion and change without notice):

Ball Hockey (Central Sports Club)

  • Teams can have a maximum of 11 runners & 1 goalie play each day/night (rosters can be larger, however only 12 may be in attendance for each game):
  • Each team must bring their own goalie equipment. No sharing of goalie equipment will be permitted.
  • Rules will be altered to ensure safety of our officiating staff.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport.

Basketball (Okanagan Christian School)

  • Teams can have a maximum of 10 players play each night (rosters can be larger, however only 10 may be in attendance for each game):
    • Each team will be assigned a designated area to use at their ‘player benches’ for their substitute players. A maximum of 5 players may be in each designated area, and they must be at least 2 meters apart when they are not on the playing surface.
  • Basketballs will be sanitized before the start of each game and between each half or as needed.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport

Floor Hockey (Central Sports Club)

  • Teams can have a maximum of 11 runners and 1 goalie onsite each night (rosters can be larger, however only 12 may be in attendance for each game):
    • Each team will be assigned  player benches for their substitute players who must maintain a 2m social distance space between them.
  • All sticks will be wiped with disinfectant between each game.
  • Each team must bring their own goalie equipment. No sharing of goalie equipment will be permitted.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport.

Multi-Sport (Various Locations)

  • Teams can have a maximum of 12 players play each night (rosters can be larger, however only 12 may be in attendance for each game):
    • Each team will be assigned a designated area to use at their ‘player benches’ for their substitute players. A maximum of 6 players may be in each designated area, and they must be at least 2 meters apart when they are not on the playing surface.
  • Equipment will be sanitized before the start of each game and between each half or play.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport

Outdoor Soccer

  • Teams can have a maximum of 12 players play each night (rosters can be larger, however only 12 may be in attendance for each game):
    • Each team will be assigned a designated area to use at their ‘player benches’ for their substitute players. A maximum of 7 players may be in each player bench area, and they must be at least 2 meters apart when they are not on the playing surface.
  • Soccer balls will be sanitized before the start of each game and between each half of play.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport.

Volleyball

  • Teams can have a maximum of 7 players (KLO BEACH 6 players) play each night (rosters can be larger, however only 7 may be in attendance for each game):
    • INDOOR ONLY – Each team will be assigned a designated area to use at their ‘sub area’ for their substitute players. A maximum of 1 players may be in each designated area, and they must be at least 2meters apart when they are not on the playing surface.
  • Volleyballs will be sanitized before the start of each match.
  • All Urban Rec leagues are non-contact, however brief periods of intermittent/accidental contact will be permitted as per the most recent Phase 3 update published by viaSport


APRIL 14, 2020

Hello Members,

We hope this email finds you well!  Urban Rec remains dedicated to supporting our members and our local communities to help flatten the COVID-19 curve. As of April 14th, 2020 we are able to provide our members with the following updates:

Public Health Order Status:

The BC Government by order of the Provincial Health Officer has prohibited organizations from permitting the gathering of people in excess of 50 people at a place of which you are the owner, occupier or operator, or for which you are otherwise responsible. This Order expires on May 30, 2020. 

While many Urban Recreation Leagues do not gather greater than 50 people at any one time, and we do have venues available to us for play, we believe that it is in the best interest of our local communities to continue our pause of play through this May 30th, 2020 date.  Our planned resumption of play coincides with the current noted expiry of the Order of the Provincial Health Officer.  As such, we hope to have some leagues up and running starting May 31st, 2020, and we hope to have you there with us when we do!

League Refunds:

All teams that do not have the opportunity to play, will be eligible for full refunds.  Under ordinary circumstances, we would not be offering refunds on the basis of anything other than cancellation of leagues, but these are not ordinary times that we are living through at this moment and we understand through our own experiences that there are many pressures being faced by our entire Urban Rec community. We are working on rolling out a refund program that will hopefully be able to accommodate all of the varying circumstances our community is facing.

Leagues will be cancelled or re-scheduled on the basis of our ability to provide the service for which you have registered.  Any league for which we have currently received registrations which cannot be re-scheduled to commence prior to the week of July 20th, 2020 will be cancelled on the applicable date, and refunds will be issued accordingly and processed as quickly as our payment processors will allow.

Our payment processors are aware of the situation and will only be processing refunds on the basis of our rolling refund program. Refunds being issued for multiple leagues of this magnitude will take time.  As such, we will be asking that teams prioritize their desire for refund in accordance with their immediate need so that we will be able to process full refunds for those in most dire financial circumstances as quickly as possible. Please understand that there is no means through which to expedite your refund through the Point of Sale company that provides our service. Your continued patience is sincerely appreciated.

Details to do with cancellation or re-scheduling for your specific league will be forwarded to your team captain later this week and will require their response, so please keep an eye out for the pertinent e-mail information and RSVP ASAP.

Yours in sport,


Urban Rec

March 28, 2020

COVID-19 Update- All Leagues Paused Through April 30th

Dear Urban Rec Members,

Thank you for your patience and understanding as we continue through these increasingly difficult times. We, like each one of you, live in our communities and share in your concerns about the health and the welfare of our families and our neighbours and fellow citizens as we all try and deal with the ever changing landscape that COVID-19 has thrust us all into.

As you are aware, Urban Rec has joined other sports organizations in pausing our operations.  Originally this was intended to provide the opportunity for our members to assess their own health and for all of us to collectively come to a better understanding of what COVID-19 was and how it might impact our lives.  As you can all appreciate, the past two weeks has been a whirlwind of information and change for all of us. We have come to better understand the depth and severity not only of the virus but also the need to distance ourselves from others and stay at home as we collectively work to help flatten the curve and help all of us to get through this trying time.  It has become evident that this event is not one that is going to be cleared up in a matter of days, but instead weeks and potentially months before we are able to resume some semblance of normal activities.

It is with this new reality in mind that Urban Rec has made the decision to extend the pause for all Urban Rec Leagues through to April 30th when we can better assess the potential for the start/completion of our leagues. It is our intent to resume full operations as soon as the relevant health agencies provide us with the all clear and facilities allow for our type of activities to resume. However, we consider it extremely unlikely that anything will be cleared to play before this April 30th date. Committing to this one month pause allows us to set our staff up to participate in government assistance programs and our business to conserve financial resources to be able to process the applicable credits and refunds required once we have a clearer picture of the road ahead.

We respectfully ask that if you have any inquiries regarding the current league pause, or credits/refunds for leagues, to please refrain from asking them during this time. As soon as we have any further specific updates regarding any Urban Rec league and its viability, we will reach out to those league participants directly via email with the applicable resolution. 

All of our decisions during this crisis have and will continue to be made based on the recommendations of the Canadian Public Health Agency, The BC Center for Disease Control, and British Columbia’s Chief Medical Officer, Dr. Bonnie Henry. 

We encourage all of our members to follow the direction, advice, and recommendations of the CPHA, BCCDC and Dr. Bonnie Henry, as they provide the only credible and accurate sources of information regarding the COVID-19 virus and its impact on our communities.

While this is a difficult time for everyone, we are looking forward to getting back to being social and playing the sports that we all love.

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MARCH 16, 2020

Dear Urban Rec Members,

Thank you for your patience and understanding as we continue to navigate through this difficult and extraordinary time in the world that we live in with the realities of COVID-19 and its impacts on our communities.  Our goal at Urban Rec has always been to be the best part of your day and to provide you with best adult coed recreational sports experience possible.  We, like each one of you, live in our community and we are all equally concerned by the events of the past few days in which the COVID-19 virus has become an increasingly growing concern. 

It is with this in mind that, effective immediately, Urban Rec Okanagan has made the decision to pause the current season for all leagues, tournaments and events until March 28th, 2020 (with the intent of resuming full activities on March 29th, 2020).  While we realize the situation is constantly evolving, we are hopeful that after this brief hiatus, we will be able to return to play and have as many games made up as possible.

While the status of your remaining games is unclear, we will provide all teams with an update regarding the potential completion of your season by Saturday, March 28th, if not sooner.

We thank you in advance for your patience and understanding while we work through the logistics associated with this situation.

We respectfully ask that you hold off on any questions regarding potential make-up games/compensation or the situation regarding the upcoming Spring Season until the picture becomes more clear by March 28th

We are continuing to monitor the evolving situation closely and will be providing updates as they become available.  All of our decisions during this crisis have and will continue to be made based on the recommendations of the Canadian Public Health Agency, The BC Center for Disease Control and the BC Chief Medical Officer, Dr. Bonnie Henry. 

We encourage all of our members to follow the direction, advice and recommendations of the CPHA, BCCDC and Dr. Bonnie Henry as they provide the only credible and accurate sources of information regarding the COVID-19 virus and its impact on our communities.

While this is a difficult time for everyone, we are looking forward to getting back to being social and playing the sports that we all love.

Yours in Sport,

Jamie Taverner
Urban Rec Okanagan